EDI 849 format
The EDI 849 transaction set is designed to manage adjustments and discrepancies in the supply chain. Below are key elements of its format:
Beginning Segment (BRA): Provides response ID number, date, and key details.
Reference Identification (REF): Includes additional reference numbers.
Date/Time Reference (DTM): Specifies relevant dates and times.
Name and Address Information (N1-N4): Identifies parties and provides location details.
Item Identification (LIN): Details products/services being adjusted.
Percent Amount, Quantity, Monetary Amount (PCT/QTY/AMT): Specifies percentage amounts, quantities, and monetary amounts related to adjustments.
Baseline Item Data, Item Description (IT1/ID): Provides detailed item data and descriptions.
Transaction Totals (CTT): Contains transaction totals.
How is the EDI 849 used?
The EDI 849 is vital for managing adjustments and resolving discrepancies in the supply chain. Here are some common uses:
Response mechanism
The EDI 849 is used as a formal response to the EDI 844 transaction, which is a request for an account adjustment due to issues such as wrong shipments, damaged goods or pricing discrepancies.
Status reporting
It reports the status of the adjustment request, indicating whether the request has been accepted, partially accepted or rejected, along with explanations and details.
Details provision
It provides detailed information about the items, quantities and monetary amounts involved in the adjustment, ensuring both parties understand the resolution.
Benefits of using the EDI 849
Improved accuracy: By automating the response to adjustment requests, the EDI 849 reduces errors associated with manual processing, leading to more accurate account adjustments.
Faster resolution: The standardized format and automated communication speed up the resolution process for account adjustments, minimizing delays and improving overall efficiency
Enhanced visibility: Trading partners gain better visibility into the status of adjustment requests, facilitating more effective tracking and management of discrepancies.
Strengthened relationships: Clear and timely communication of adjustment responses helps build trust and strengthen relationships between trading partners.
Cost savings: Reducing the manual effort involved in processing adjustment requests and responses leads to lower administrative costs and frees up resources for other strategic tasks.
Compliance and record-keeping: The structured format of the EDI 849 ensures compliance with industry standards and provides a reliable record of transactions, which is crucial for auditing and resolving disputes.
Common issues regarding the EDI 849
While the EDI 849 transaction set streamlines supply chain adjustments, it also presents certain challenges. Here are some common issues faced:
Accurate and complete information
Integration and compliance challenges
Operational and security concerns
Continuous monitoring and cost management
Automate X12 EDI 849 Response to Product Transfer Account Adjustment with Full-Service EDI from SPS Commerce
Managing ongoing EDI tasks like X12 EDI 849 can be complicated and time-consuming. Full-service EDI providers like SPS Commerce supply EDI technology and associated staffing resources responsible for customizing, optimizing, and operating your EDI solution.
We work directly with your trading partners to manage connectivity, setup, requirements, updates and support efforts. The SPS team actively manages 9,000 changes from retailers each year.
A full-service provider, like SPS Commerce, has a knowledgeable team that handles ongoing management of your EDI solution. We also assume ownership of understanding your trading partner requirements and making map changes.
SPS Fulfillment proactively monitors and optimizes your solution to prevent errors and minimize data entry. Interested in learning more about our EDI solution?
Additional EDI Resources
Enter a virtual library of information about EDI for suppliers, vendors and distributors to provide you with the product knowledge you need to power your business.
Ultimate List of EDI Transactions
Here are some of the most common documents and transactions that are supported through EDI automation.
Five Top EDI Documents to Automate
When you automate your most-used EDI documents, it can significantly cut down keystrokes and speed up processes.
EDI Glossary
Terminology including retail definitions, order management models, supply chain roles, software and distribution channels.
EDI for Suppliers & Vendors
Discover how leading vendor and supplier businesses are serving their customers better with EDI solutions from SPS Commerce.
