EDI 944 - Warehouse Stock Transfer Receipt Advice

What is the EDI 944? The EDI 944 transaction set, or the Warehouse Stock Transfer Receipt Advice, enables a warehouse to communicate to a supplier that the transfer shipment has been successfully received.

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The EDI 944 format

The EDI 944 is used primarily by the warehousing industry and ensures accurate inventory management, improving supply chain efficiency.

The EDI 944 format by SPS Commerce

Below is a simplified overview of the typical structure of an EDI 944 transaction set:

W06: Warehouse shipment identification

Provides details about the warehouse shipment, including the shipment identification number and date.

N1: Name

Identifies a party by name. This segment can be used multiple times to specify different entities involved in the transaction, such as the warehouse or the supplier.

N9: Reference

Used for referencing associated documents or details relevant to the transaction set.

G62: Date/time

Indicates relevant dates and times for the transaction, such as the shipment or receipt date.

W27: Carrier details

Specifies carrier-related information, including the carrier code and method of shipment.

W04: Item detail

Contains information about the items received, including item identification, quantity received and unit of measure. This segment is often repeated to list multiple items.

W14: Total shipment information

Summarizes the total shipment information, including the total quantity received.

How is the EDI 944 used?

Receipt confirmation:
The primary use of the EDI 944 is to confirm receipt of goods that have been transferred from one warehouse to another. This confirmation is critical for updating inventory records and ensures the physical movement of goods is accurately reflected in inventory management systems. An EDI 997 Functional Acknowledgement is sent back indicating it was received successfully.
Inventory management:
The EDI 944 aids in inventory management by providing detailed information about the items received. It allows warehouses to update inventory records promptly, ensuring accurate stock levels are maintained.
Documentation of shipments:
The EDI 944 records the details of a warehouse stock transfer receipt. This documentation is crucial for tracking, auditing and resolving discrepancies between shipped and received goods.
Streamlining communication:
Communication between the shipping and receiving warehouses is streamlined, eliminating the need for manual paperwork.

Benefits of using a 944 Warehouse Stock Transfer Receipt Advice

To fully benefit from an EDI 944, the warehouse must transmit the business message in a timely way, and the retailer’s inventory management system must be capable of recognizing and processing the receipt data. Beyond this are additional benefits to both the warehouse provider and the retailer in implementing electronic trading using this document. Many of these are dependent on how automated and integrated the transaction is for both parties. Some of the benefits that can be realized include:

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Improved accuracy:

By automating the receipt confirmation process, the EDI 944 reduces errors associated with manual data entry. This is fundamental to effective supply chain management.

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Enhanced visibility:

The EDI 944 enhances shipment visibility, providing up-to-date information on inventory levels and product locations. This visibility can help to inform decision-making in other parts of the supply chain.

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Increased efficiency:

The EDI 944 reduces time and labor involved in shipment processing, inventory recording and discrepancy resolution. This helps shorten turnaround times and reduce operational costs.

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Better inventory control:

Accurate and timely information on stock receipts can help companies minimize stockouts, reduce excess inventory and optimize warehouse space, all of which contribute to cost savings.

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Compliance and standardization:

Using the EDI 944 ensures compliance with trading partner requirements and standardizes communication processes, keeping the supply chain moving smoothly.

Common issues regarding EDI 944

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Integration and compatibility:

Integrating the EDI 944 into existing WMS and ERP systems can be complex and require technical effort.

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Information accuracy:

While automation leads to fewer errors due to manual data entry, the efficacy of the EDI 944 relies on the accuracy of information provided by the shipping partner.

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Security and confidentiality:

Data transmitted via the EDI 944 must be secure and protected against unauthorized access.

Automate EDI 944 with Full-Service EDI from SPS Commerce

Managing ongoing EDI tasks can be complex and time-consuming. Full-service EDI providers like SPS Commerce deliver EDI technology and associated staffing resources responsible for customizing, optimizing and operating your EDI solution.

SPS also takes ownership of understanding your trading partner requirements and making map changes. A full-service provider, like SPS Commerce, has an expert team that handles ongoing management of your EDI solution.

Each year, our team actively manages thousands of changes from retailers, communicating directly with your trading partners to manage connectivity, setup, requirements, updates and support efforts.

SPS Fulfillment proactively monitors and optimizes your solution to prevent errors and minimize data entry. This fully integrated, automated approach uses EDI to share details easily and completely.

Interested in learning more about our EDI solution?

Learn More About SPS Fulfillment

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