EDI 945 - Warehouse Shipping Advice

What is the EDI 945? The EDI 945 transaction set, also called the Warehouse Shipping Advice, communicates the completion of a shipment from a warehouse. It informs all parties that a shipment has been made and provides details about its contents and additional order information.

This document enables warehouses to efficiently communicate detailed information about shipments to manufacturers, retailers, or any party involved in the supply chain that needs to track inventory and order fulfillment.

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EDI Documents

The EDI 945 format

The EDI 945 is crucial for synchronizing warehouse activities with the broader supply chain, ensuring that all parties are updated about shipment status and inventory levels. Using the EDI 945 helps streamline operations, improve accuracy and enhance visibility across the supply chain.

The EDI 945 format by SPS Commerce

Here’s a general outline of the structure for an EDI 945 document:

W06: Warehouse shipment identification

Provides information identifying the shipment, including shipment identification, date and status.

N1: Name

Identifies parties associated with the shipment, such as the ship-to or bill-to parties, using standardized codes.

N9: Reference identification

Used for additional reference numbers or identification information, like purchase order numbers or master bill of lading numbers.

G62: Date/time

Specifies relevant dates and times for the shipment.

W27: Carrier details

Identifies the carrier and any related transportation information, including carrier codes and method of transportation.

LX: Assigned number

Marks the start of a transaction set line number.

W12: Warehouse item detail

Provides details about items in the shipment, including quantities shipped, product/item identifiers and condition.

W03: Total shipment information

Summarizes the shipment, providing quantity, weight and volume totals.

How is the EDI 945 used?

Shipment confirmation:
The primary use of the EDI 945 is to confirm that a shipment has occurred from the warehouse. It includes detailed information about the shipment, such as the shipped items, quantities and shipment date.
Order fulfillment communication:
It communicates the completion of order fulfillment processes, confirming what was shipped against what was ordered, closing the loop on the order-to-shipment cycle.
Inventory updates:
The EDI 945 helps update inventory records by detailing what has left the warehouse, ensuring that inventory levels are accurate and up to date.
Documentation and record-keeping:
It serves as an electronic document that can be stored and retrieved for record-keeping, auditing and compliance purposes.

Benefits of using an EDI 945 Warehouse Shipping Advice

The EDI 945 brings many benefits to a supply chain. These benefits collectively contribute to a more responsive, reliable and efficient supply chain:

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Enhanced visibility:

The EDI 945 enhances visibility throughout the supply chain by providing detailed information about shipments. All parties can track the progress of shipments in real time, improving the ability to manage inventory and fulfill orders efficiently.
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Improved accuracy:

Automating the communication of shipping information reduces the chances of manual errors in order processing and inventory management. This leads to more accurate order fulfillment and inventory records.
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Operational:

Streamlining the process of communicating shipping advice reduces administrative overhead and speeds up the flow of information between warehouses and other supply chain participants. This can lead to faster order processing and reduced lead times.
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Better inventory management:

Accurate and timely shipment updates help to maintain optimal inventory levels. This can decrease the likelihood of stockouts or excess inventory, both of which have cost implications.
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Better inventory management:

Accurate and timely shipment updates help to maintain optimal inventory levels. This can decrease the likelihood of stockouts or excess inventory, both of which have cost implications.
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Increased customer satisfaction:

Improved accuracy and efficiency in order fulfillment directly contribute to customer satisfaction. Customers benefit from receiving the right products on time, which can lead to repeat business and a stronger reputation for reliability.
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Compliance and record-keeping:

The structured format and electronic nature of the EDI 945 facilitate compliance with industry standards and simplify the process of record-keeping and auditing.

Automate EDI 945 Warehouse Shipping Advice with SPS Commerce

Managing ongoing EDI tasks can be complex and time-consuming. Full-service EDI providers like SPS Commerce deliver EDI technology and associated staffing resources responsible for customizing, optimizing and operating your EDI solution. A full-service provider, like SPS Commerce, has an expert team that handles ongoing management of your EDI solution so you can prevent EDI errors and chargebacks.

SPS communicates directly with your trading partners to manage connectivity, setup, requirements, updates and support efforts. Our team takes ownership of understanding your trading partner requirements and making map changes. We actively manage 9,000 changes from retailers each year.

Our full-service team also proactively monitors and optimizes your solution to minimize keystrokes and data entry.

Interested in learning more about our EDI solution?

Learn More About SPS Fulfillment

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